
GARCÍA ADÁMEZ
Policies of the internal information system
The Internal Information System of CONSTRUCCIONES GARCÍA ADÁMEZ S.L. is the channel for communicating, confidentially and effectively, any information about irregularities committed by CONSTRUCCIONES GARCÍA ADÁMEZ S.L. or its staff, which have been known within the framework of an employment or professional relationship maintained with our organization in accordance with the provisions of Law 2/2023, of February 20.
The organization has set up an internal information system through the following channels:
• In writing:
By email: comunicacion@garciaadamez.com
By postal mail, addressed to the Person in Charge of the Internal Information System of the organization
CONSTRUCCIONES GARCÍA ADÁMEZ S.L. at C/GRAN VÍA ASIMA Nº 31, ESC 1, PISO 2, OFICINA 2, C.P.:07009 , PALMA DE MALLORCA, BALEARES
• Verbally:
✔ At the request of the informant, the information may also be submitted through a face-to-face meeting with the System Manager, within a maximum period of seven days from the submission of the request.
Outside of these channels, communications may be submitted to the external information channels of the competent authorities.
Once the complaint has been received, the person responsible for the internal information system will communicate the acknowledgement of receipt of the complaint to the complainant within a period of less than 7 days, in the case of nominal complaints. In any case, the complainant will be informed of the rights and obligations established by the personal data protection regulations.
The person responsible for the internal information system will issue a reasoned report that will accept or reject the communication submitted, justifying, in any case, the decision taken. The report will be notified to the informant and the affected person within a maximum period of 3 months from the expiry of the seven-day period after the communication was made, except in cases of special complexity that require an extension of the period, in which case, this may be extended up to a maximum of another three additional months.
During the processing of the complaint, communication and contact may be maintained with the informant/whistleblower and, if considered necessary, additional information may be requested from the informant.
It is guaranteed that the person affected by the information or complaint is aware of it, as well as of the facts recounted in a concise manner. Additionally, he or she will be informed of the right to present written allegations and of the processing of his or her personal data. However, this information may be provided during the hearing process if it is considered that providing it in advance could facilitate the concealment, destruction or alteration of evidence.
The person responsible for the Internal Information System/Whistleblower Channel guarantees confidentiality to all those who use the Internal Information System/Whistleblower Channel. Furthermore, it guarantees confidentiality when the communication is sent through reporting channels other than those established or to members of staff not responsible for its processing.
During the processing of the file, the persons affected by the communication will have the right to the presumption of innocence, the right of defence and the right of access to the file, as well as the same protection established for informants, preserving their identity and guaranteeing the confidentiality of the facts and data of the procedure. The processing of personal data arising from the application of this procedure shall be governed by the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, Organic Law 3/2018 of 5 December on the Protection of Personal Data and the Guarantee of Digital Rights, Organic Law 7/2021 of 26 May on the Protection of Personal Data Processed for the Purposes of Prevention, Detection, Investigation and Prosecution of Criminal Offences and the Execution of Criminal Sanctions.
The person responsible for the internal information system/complaints channel shall immediately forward the information to the Public Prosecutor's Office when the facts could be indicative of a crime, or to the European Public Prosecutor's Office if the facts affect the financial interests of the European Union.
The organization guarantees the absence of retaliation against anyone who brings to its attention a possible illegal conduct or has reported a regulatory breach or collaborates in its investigation or helps to resolve it.
Persons who communicate or reveal violations included in Art. 2 of Law 2/2023, of February 20, and actions or omissions that may constitute a serious or very serious criminal or administrative offense, will have the right to protective measures provided that the conditions set out in article 35 of the aforementioned law are met. The protection measures are set out in article 38 of Law 2/2023, of February 20.
The complaint or information will be kept in the organization's premises in accordance with its policy on archiving and document retention.
The organization has a record of all complaints received. Complaints will be kept only for the period that is necessary and proportionate in order to comply with the requirements imposed by Law 2/2023, of February 20, regulating the protection of persons who report regulatory violations and the fight against corruption and in accordance with the provisions of article 24 and other applicable articles of Organic Law 3/2018, of December 5, on the Protection of Personal Data and the Guarantee of Digital Rights.